Open Position:                                  Administrative Assistant / Project Coordinator

This position reports to:               Executive Director

Job Description:

South Dakota Farm Bureau seeks a professional Administrative Assistant/Project Coordinator who will participate as a team member with both in-office responsibilities and some in-state travel. The ideal candidate will be experienced in handling a wide range of administrative, staff and customer support related tasks and will be able to work well with leadership and at times independently, with little or no supervision. This person must be well organized, flexible and enjoy the administrative roles of supporting an office of diverse job responsibilities.

Primary Responsibilities:

  • Serve as an overall contact for the office, answer phones, provide information for callers, support for staff and manage office operations;
  • Assist the Executive Director and provide project management support;
  • Create professional business correspondence (letters, emails, texts), manage electronic board meeting platform and organize packets for board members, meetings and staff;
  • Proof documents, papers, and articles for grammar, spelling and sentence structure;
  • Coordinate and monitor projects moving through organization to support timelines and goals;
  • Must be highly organized with the ability to multitask and track multiple workflows simultaneously;
  • Archive internal and external information;
  • Participate in promotional activities at events, booths and trade shows;
  • Help organize board and staff activities and provide support at meetings and events;
  • Attend board meetings and take official/legal minutes of board proceedings; 
  • Direct information and requests to the appropriate staff member;
  • Manage and purchase office supplies;
  • Handle internal requests for information;
  • Assist with coordination of events and in-house meetings;
  • Must possess and exhibit high level of confidentiality; 
  • Understand organization mission and services;
  • Additional projects or needs as directed by the Executive Director

The Ideal Candidate Will:

  • Be intuitive and responsive to needs;
  • Have a minimum two-year post-secondary education or equivalent 5-7 years work experience;
  • Possess a high level of proficiency and demonstrated experience with software applications including word processing, databases, and spreadsheets;
  • Be customer-service minded;
  • Have great interpersonal skills on phone and in-person;
  • Communicate information clearly and concisely;
  • Be a team player, flexible and willing to jump in to help where needed;
  • Have effective relationship building and collaboration skills;
  • Operate a variety of modern office equipment;
  • Have excellent grammar, spelling and punctuation;
  • Have demonstrated ability to record minutes of board meetings and other proceedings;
  • Be self-motivated and able to work both independently and with a team;
  • Have superior time management and multitasking skills;
  • Have the ability to establish and maintain effective working relationships with other employees, board members and the general public.

Where will I work?

This position will be required to be in an office environment in Sioux Falls or Huron, depending on the successful candidate’s location.

Benefits: Competitive salary based on qualifications with outstanding 401K, health, dental and vision benefits package.

Application Procedures: Resume with cover letter. Please include references and desired salary. Resumes can be mailed to:

Email to:

Krystil Smit, Executive Director